Effective Date: 5/28/2025


Applies to Mr. Washington Visual Media, a division of Mr. Washington Gallery


1. Booking & Payment Policy



  • A non-refundable retainer is required to secure your event date. This retainer will be applied toward your total balance.
  • Full or partial payment may be required in advance depending on the scope of services.
  • Accepted forms of payment include: business-issued checks, cashier’s checks, PayPal Business, and credit/debit via secure invoicing.
  • Personal payment apps (such as Zelle, CashApp, or Venmo) are not accepted for refunds or final payments.



2. Refund & Revision Policy


  • If services are revised after payment, a signed agreement confirming the revised scope, refund amount, and method of refund is required before any refund is processed.


  • Refunds will only be issued by cashier’s check or PayPal Business to ensure security and proper documentation.
  • Refunds are not guaranteed unless the client follows proper procedures and timelines as outlined in a signed service agreement.


  • Any third-party or assistant making requests must provide written confirmation of authorization from the company or client who made the original booking and payment.


3. Authorized Representation


  • If a third party (e.g. assistant, event planner, coordinator) is communicating on behalf of the client or a company, they must confirm in writing that they are authorized to approve service changes, receive invoices, and accept or direct refunds.


  • Mr. Washington Visual Media reserves the right to request direct confirmation from the original payer or authorized representative before proceeding with any contract or financial modification.


4. Security, Fraud & Documentation


  • All transactions, including refunds and payments, will be documented and confirmed by email. Screenshots, signed agreements, and receipts will be retained for legal protection.
  • Refunds will not be expedited under pressure without full written authorization, signed documentation, and verified communication.
  • Clients attempting to alter payment processes through unverified channels may be denied service or subject to additional verification.
  • Any fraudulent misrepresentation of authority, false invoicing requests, or payment manipulation will be grounds for cancellation of service without refund.


5. Check Acceptance & Handling


  • Checks must be payable to Gary Washington or Mr. Washington Gallery and are deposited promptly upon receipt to ensure timely booking confirmation and accounting compliance.


  • If a check is returned due to insufficient funds, cancellation of services may occur and client may be responsible for associated bank fees and a $50 administrative fee.


6. Scope of Services


  • Services will be provided according to the latest signed agreement. Any verbal changes must be confirmed in writing to be honored.


  • Mr. Washington Visual Media reserves the right to deny last-minute changes that compromise quality, logistics, or legal compliance.


7. Legal Enforcement


  • These Terms of Service are binding. Any disputes will be handled under the laws of the State of [Your State], and both parties agree to attempt to resolve issues amicably before pursuing legal action.
  • Mr. Washington Visual Media reserves the right to update these terms at any time. Updates will be reflected on the official website and/or issued via email to active clients.


By booking or submitting payment, the client agrees to the above Terms of Service.